Volunteering for the committee

Joining the MCG Committee is a great way to support your peers and help the sector. It’s also an opportunity to meet people, gain valuable skills and experience, and enhance your CV. We’re an active group, putting together events and projects that have a real impact on the heritage sector. If you are motivated to help and have a few hours free each month, please read on!

We’re particularly interested in people who want to help with marketing, event organisation, sponsorship/fundraising, administration and membership support. We always welcome volunteers with communication skills, whether you’re interested in optimising our WordPress site or writing content for events or projects. We’re also interested in supporting our members through discussions with funders and developing strategic partnerships that can help the whole sector.

Nominations open for new committee members before each Annual General Meeting. Our Constitution describes the nominations process in more detail, but if you’re interested in joining, the main thing you need to know is that ‘nominations must be received by the Secretary before noon on the day before the AGM’. Committee terms are three years, with an option to stand for a second term. If you have any questions about Committee work, feel free to contact Mia Ridge, our Chair.

To help you understand the rewards of being an MCG Committee member and the amount of time it requires, we’ve outlined some of the responsibilities and duties of committee roles. Below that, some of our current committee members have shared their experiences of being on the committee.

photo of committee members

Some of the 2012 MCG Committee members

Committee roles

Secretary

The MCG Secretary is responsible for:

  • Taking minutes at all MCG Committee meetings and the Annual General Meeting
  • Organising the Annual General Meeting and MCG Committee Elections (with the Chair and Events team)
  • Maintaining the MCG Constitution
  • Arranging MCG Committee meetings (with the Chair and admin support).

You will need to be available to attend between four and six committee meetings a year of which about half are telephone or online meetings.

Time required to fulfil the role varies but, like everyone else on the committee, can be considerable during the preparations for UKMW and the AGM. Otherwise writing up meetings notes and arranging meetings takes about a day or so. Answering membership queries and maintaining the membership list requires a few hours a month. In future, we’re looking to share some of this work with the Admin and Membership team (see below).

Treasurer

The MCG Treasurer is responsible for

  • Ongoing monitoring of the MCG’s financial position
  • MCG bank account
  • MCG PayPal account
  • MCG annual accounts in conjunction with accountant
  • Issuing invoices on behalf of MCG (as few as possible)
  • Receiving cheques (as few as possible) & pay in to bank account
  • Making payments on behalf of MCG: via cheque & PayPal
  • Assisting with costing & setting ticket prices for MCG events
  • Attending committee meetings: teleconference & face to face

Ordinary Committee Members

Ordinary members of the MCG Committee can help with activities like:

  • Administration and Membership support: day-to-day operational issues, supporting committee, teams and members.
  • Communications and marketing: content, design or technical work on keeping the MCG website and social media updated; publishing email newsletters and other promotion.
  • Projects: coordinating MCG research papers and gathering expertise and opinion. Includes Professional Development and any other projects as required.
  • Events: coordinating arrangements for MCG events, venue and speaker liaison, arranging funding and sponsorship, setting event themes and running the programme committee.

What’s it like working on the MCG Committee?

Rhiannon: “I’m very lucky at Museum of London to have a very supportive manager who actively supports my involvement in the MCG because he knows that I get a lot out of it. I mostly manage, therefore, to get a lot of the necessary work done in work time. I try and be flexible, however, and don’t claim time for travelling to meetings etc, and don’t claim any MCG expenses from my organisation. I think it’s worth the Museum’s while me being on the committee because I get a lot out of it, but also because I get to attend really great events for free which benefit my work. I’ve made some great contacts as a result of it as well. It is sometimes difficult to fit the work in, but my works in the Comms group tends to come and go. At times like this, around conference time, we have a lot to do, but it does get balanced out by quieter times.”

Gemma: “I think the biggest benefit to me of being a committee member is having contact with a wider network of colleagues in the sector. And the thing I find most rewarding is working on events which so many people find useful and enjoy. Time-wise, realistically I think 15 hours a year.”

Mia (as an ordinary committee member): “I can remember being nervous about putting my hand up for nomination back in 2008, but I’m very glad I braved it as it’s a rewarding and interesting role – not only do I work with great people on the committee, I’ve also had a chance to meet many MCG members online and at various events. That’s given me a lot of insight into how other museums operate, and the challenges and opportunities we all deal with every day. How much time it takes depends on what else is going on – when there’s an event to organise, or a new communications drive, I might spend an hour or three a week on various updates. At other times it’s much less work – mostly the occasional conference call and following up any actions from meetings.”

John (as Secretary): “Working on the MCG committee offers a lot of rewards. I’ve made many friends and learnt a lot about other organisations and different ways of working that have helped me considerably but most importantly it has to be the feeling of belonging to a group that wants change for the better. It has offered me the opportunity to work with a group of highly motivated, innovative and dedicated people from across the sector to create a unique forum for discussion, support and learning that is accessible and relevant. It provides a view of the heritage sector that is just not available anywhere else. It does take a lot of work, often many hours a week around the spring and autumn meetings, but I think it’s worth it.”

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  1. […] This post was mentioned on Twitter by Gemma Sturtridge, Museums Computer Grp. Museums Computer Grp said: We'll be calling for new MCG committee members at #UKMW10 next Friday – find out more about volunteering at http://bit.ly/byGoAU […]

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The MCG is for technologists, curators, educators, marketers and more in and around museums. Posts and event news by Mia (Chair), Jess, and the Comms team

  • RT @mia_out: .@ukmcg conferences are a great chance to present to a smart and friendly crowd hungry for good ideas. Act by Apr 30 https://t.co/0qEc325bpp
  • Some interesting reflections on the role of #musetech in artistic interventions in museums by @dannybirchall https://t.co/NXBKfRahGG
  • RT @dannybirchall: Ropes, Tropes & Bots (or: What the Museum Finds Hard to Say) -- text from a talk at the @FreudMusLondon on Saturday https://t.co/poxTYHkjAw
  • RT @doteveryoneuk: Want a creche, an interpreter, funds for interns? We're offering £500 grants to help host fairer tech events. https://t.co/UoVLqi2yig
  • @matthewcock thanks for sharing!