Rosie Kliskey, Museums+Tech 2016 Volunteer, shares her experience

As part of Museums+Tech 2016 we had a number of people volunteer to assist us with running the event and helping to make it the success that it was. One of these volunteers, Rosie Kliskey, shares her experience with us:

This year was my first time visiting the Museums+Tech conference. A colleague passed on the details thinking it may be something I’d be interested in and boy was she right! I’m so glad that I made the trip all the way up from Penzance, Cornwall to experience this wonderful event. The number of new ideas and projects was inspiring and refreshing. It really gave me a motivational push to really think how a small museum like the one I work for, Helston Museum, could benefit from using creative technology ideas like those discussed over the day. I found all of the talks interesting, with subjects ranging from curiosity to photogrammetry, everything from the idea to the execution was discussed. These ideas particularly enthused me because I could see how even with a limited budget amazing things could be achieved.

Overall I found the whole day to be friendly and inviting especially as I attended the event only having previously met one other person who attended and met some great new people throughout the day. I have discussed the subjects and ideas shared at the conference with the rest of the staff at the museum (3 of us) and we have now decided that we should get a creative technology idea brewing to increase engagement with our collections and hopefully we can turn it into a successful project like the ones shared at the conference in the future!
befunky-collage_28
Rosie assisted with photographing the event and you can view her images along with others from the day on the Flickr page: https://www.flickr.com/groups/museumscomputergroup/. If you have any photos from Museums+Tech 2016 why not share them with the group?

For more on the events of Museums+Tech 2016 check out the recap here: http://museumscomputergroup.org.uk/2016/10/23/museumstech-2016-happened/

 

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Posted in Current Events, Events, UKMW

MCG’s Museums+Tech Conference 2016 – as it happened

The Museums Computer Group’s annual conference, rebranded as Museums+Tech, took place at the Wellcome Collection on 19 October 2016 and was attended by over 190 delegates from across the sector. Thanks to the MCG committee and volunteers who worked on all the tiny details that made the day work so well.

We had two inspirational keynotes, 10 informative presentations, 7 enlightening lightning talks, a lively Annual General Meeting and an exuberant drinks reception, complete with a magic photo booth!

Videos, twitter archive and event storify are below, and you can also:

Keynote: Sebastian Deterding, Designer & Researcher, ‘I wonder…? Designing for Curiosity

Session One: Digital Storytelling

 

Elaine McIntyre, National Museums Scotland, Behind ‘Explore’: how we rethought our approach to telling stories online

Rhiannon Looseley, Museum of London, Fire! Fire! A story told several ways

Rosie Clarke, Culture24, Answer me this! Questions and experiments

Session Two: Lightning Talks

 

Russell Dornan, Wellcome Collection, Sleep Stories: crowdsourcing a patchwork of meaningful stories online and in person

 

Jason Evans, National Library of Wales, sharing digital content with Wikimedia

Anna Lowe, SMARTIFY, An Audioguide for the Digital Age

Sarah Cole, TIME/IMAGE, Poetic Places: Making a geolocation app with little time, less money, and no coding

James Lloyd, Ure Museum of Greek Archaeology, Objects in the Round: photogrammetry for engagement and education

Session Three (a): Working in a Digital World

 

Martin Fell, York Museums Trust, Wikipedia projects aren’t built in a day – Roman coinage on Commons

Katherine Alston, Imperial War Museums, Using service design, dashboards and Trello in the trenches

Vahur Puik, Estonian Photographic Heritage Socity, The hard work of crowdsourcing. The experience of Ajapaik.ee

Museums+Tech 2017 twitter archive

Explore the twitter archive – who was tweeting on the day? There’s also a searchable version.

Explore the #MuseTech16 twitter archive

Museums+Tech 2017 storify

Finally check out the lively discussion on Twitter in the Storify below.

Posted in Event-Category, Events, UKMW

Proposal: replace formal ‘Spring’ regional events with informal events

The goal for distributed events

The MCG’s mission is to connect, support and inspire people working with technology in museums. Our goal in changing event formats is to achieve our mission by reaching more people so they can access the resources of the wider digital heritage community and create stronger local networks.

Working with locals means events can be adapted to suit the regional context. It also might give volunteers an opportunity to meet others, develop event management and marketing skills. More informal, shorter events should also allow the sector to discuss topical issues. Lots of topics are easier to discuss in person over a cup of tea (or something stronger) than on email, discussion lists or social media. We could work with other organisations or interest groups to discuss wider topics such as digital heritage, GLAMs or digital scholarship.

Measures of success for an individual event might include one or more of:

  • Five people attending
  • Someone who doesn’t formally have ‘digital’ in their job description or title attending
  • People making one or more new connections that will help them deal with a current issue
  • People using the event to learn about a new topic

Proposed formats

I’d like to propose that we experiment with distributed events instead, where we work with locals to run a smaller-scale, informal event under the MCG banner.

Specifically, this means that we’d support people in organising an event, but it’s up to them to run it.

We can help publicise events, host information on our website, find speakers, suggest topics, put some money into catering or room hire, pay the volunteer some recompense for their time and any expenses – but we expect that they would organise a venue, publicise it locally, and report on the event outcomes for our list/website.

Teacamp?

The meetup format I’d like to try is based on Teacamp http://teacamp.info/about/; for more background, read Matt Jukes’ post about tthe format https://productforthepeople.xyz/a-minimal-viable-meet-up-be3e30b98f9. Teacamps start at 4pm and finish at 6pm, ‘allowing people who need to to get home at a sensible time and not really massively interrupting a work day’.

We might want to find a way to include guest speakers or special topics to make it more of a destination event, but I like how informal it sounds, the ease of venue management and the way it’s designed to fit into busy work/life schedules.

People in smaller museums may not think of their role as ‘digital’, so topics relevant to specific problems might work well for reaching people outside our existing circles.

Other possible formats

  • Tours of new/improved galleries
  • Demos of new/improved websites, apps
  • #drinkingaboutmuseums
  • Lunchtime meetings
  • Breakfast meetings
  • Meetups at or after other conferences, training days
  • Panels at other conferences
  • Partner with other events to host digital topics
  • Excursions to visit other museums, retail spaces, etc
  • ‘Fail camp’ / Failure Swapshop

To make logistics easier, we could buy a meetup.com membership and let people use it to manage meetups in different locations, to help make RSVPs or whatever easier, and maybe reach new people. We could also use eventbrite, or try each in different locations and see which works better.

What next?

Create an information page – who we are, why run an event with us, what each party agrees to do, how organising an event helps the organiser, etc, based on this document.

Pilot and evaluate it – ask for volunteers to run a regional event.

If you’re interested in organising an event, what further information would you need?

What you can do

If you’re interested in organising an event or would like to suggest a topic for one, get in touch.

Context

The Museums Computer Group has been running two events a year for several years now. The annual Museums+Tech (formerly UKMW) conference in London usually has about 200-250 delegates, depending on the venue capacity. The Spring ‘regional’ event is always held outside of London, and is usually much smaller, with 40 to 80 delegates. Finding and liaising with a venue, putting together a programme, selling tickets and running the event currently have similar overheads. Both events usually have a call for papers, with a subsequent review by a programme committee leading to a full-day programme of sessions. The marketing and communications activity aimed at selling tickets to each event can be more difficult for regional events as it can be hard to find and reach local groups.

Both events can consume a lot of volunteer time and it can be difficult to manage other committee activities while these events are being organised. In general, committee member time can be extremely scarce, as people deal with deadlines at work, personal issues, parental leave, etc. If we can reduce the overhead for events, we would have more time for partnerships, advocacy and discussion with funders and governmental bodies, responses to white papers and other changes etc, to tackle systemic issues affecting the sector.

The regional events are appreciated by delegates, but as the number of delegates isn’t proportionate to the work required to organise and run the event, we’re looking to change the format of MCG’s regional events.

Posted in Uncategorized

MCG 2016 AGM reports

MCG Chair’s report 2016

The process of posting reports for the Annual General Meeting, begun in 2012 as part of our drive for greater transparency and accountability to our members, has been consolidated this year – thanks to everyone who prepared their reports in advance.

I’m encouraged to see that the tone of list discussion continues to be more constructive, and that rare instance of less constructive criticism are corrected by fellow posters. The discussion list is a truly valuable resource for the digital museum and heritage sector.

The MCG website is now archived by the UK Web Archive. We held a website ‘working bee’ in January 2016 to help refresh older content, add images and streamline the information architecture; there is still lots to do on content and design.

We’re successfully building a repository of images from events to use in marketing and communications, in part through bursary posts for bloggers, photographers, etc. These bursary posts have also helped us reach new audiences while providing opportunities for emerging professionals. We had 24 applicants for bursary/paid volunteer posts for this conference, which is hopefully a sign that they are valued by recipients.

We updated the conference proposal form to ask questions that would help us promote specific speakers and papers as part of our event marketing plan. More activity around events planning and tasks earlier have helped ensure success of this event. Documenting event goals, timelines and the reasons for the practices we’ve developed over the past years should help with sharing the workload for events while maintaining a consistent level of quality.

Earlier this year I proposed changing the brand of our annual UK-focused Museums on the Web (UKMW) conference to reflect the shift in focus to an event that encompassed any public-facing technology in museums. Calling the conference ‘Museums+Tech’ should be more flexible while ensuring consistent branding over the years. The branding changed after planning and promotion for the 2016 conference had begun, but the success of today would indicate that it was worth changing.

Managing events with limited volunteer resources is still our biggest challenge. One proposal is to replace formal ‘Spring’ regional events with informal events. Our Spring regional events are appreciated by delegates, but attendance is relatively small and organising them takes up almost as much time as the bigger annual conference, with proportionally less impact for the time invested. It should allow events to be more flexible and responsive to both local contexts and topical discussions. The suggested change to informal, shorter events organised with the wider MCG community should also allow the committee more time to think and act more strategically to tackle systemic issues affecting the sector.

My final term comes to an end at the 2017 AGM, so I began succession planning this year and will be reducing my day-to-day involvement with events over the coming year.

As is probably common in volunteer organisations, achieving a balanced distribution of work across the committee is an ongoing challenge. We’ll continue to think about how we can make the expectations for committee members more clear, and perhaps look at more flexible terms (e.g. one year secondments as maternity etc cover). Organising our activities so we have resources for more strategic work is a key goal for the coming year. Given the changes in the sector over the past few years, reviewing our activities against our mission and goals is timely.

[Report by Mia Ridge, Chair, Museums Computer Group 2016]

Accounts (Treasurer’s Report)

Annual Accounts 2015
The final accounts of the Museums Computer Group as at 31 December 2015 are submitted for the Meeting’s approval.

As per last year, they were produced by Michael Bushell of Lee, Dicketts & Co, Chartered Certified Accountants, Business & Tax Advisers, Kent.

The accounts show a balance of £15,805.56 at the year-end; up from £12,088 in 2014 and up from £9,397 in 2013. The Income and Expenditure account shows that in 2015 the Museums Computer Group had an income of £10,988.71, an expenditure of £7,617.06, and a surplus of £3,371.65.

Events summary
2015 saw two major events, MGM15 in Cambridge, and UK Museums on the Web 2015 conference held at the British Museum, London.

The event at the British Museum UKMW15, showed a surplus profit of £2,606.97 as shown in Figures 1 and 2 below.

figure-1_ukmw15-expenditure          figure-2-ukmw15-income

 

Financial Health
The Balance Sheet shows that at the end of 2015 the Museums Computer Group had assets totalling £15,805.56. The group needs to consider how to best use these surplus funds to benefit the members.
Various approaches are now in place to better manage the surplus: the allocation of bursary places to the events (up to 5 per event); the sharing of profits with speakers after the event; and the subsidising of a drinks event at the Museums+Tech 2016 conference. The MCG 2016 Spring event in York was subsidised by the surplus funds by £1,505.26, and the Museums+Tech 2016 event is running without external sponsorship.

Other
The MCG now has its own Natwest Debit card, which allows payments to be made online rather than via cheque on in branch transfer. This will reduce extra charges and allow more rapid and flexible payment options.

[Report by Ivan Teage, UK MCG Treasurer 2016]

 

Membership (Secretary’s report)
96 new individual members have registered in the past 12 months, and 2 new corporate members (from October 9th 2015 – October 9th 2016).

New membership is consistent throughout the year, although events provide a key way to attract new members: 15 new members joined when buying their ticket for the Spring Event in York, and 20 new members joined when purchasing for UKMW15.

figure-3_mcg-new-memberships-2015_16

These new members come from across over 80 organisations, including 3 who described themselves as freelance. As in previous years, this has been made up of a varied mix of museums, heritage, galleries, archives, libraries and universities, as well as those in private business, government or council representatives.

[Report by Katherine Biggs, UK MCG Secretary 2016]

 

Events
We held two events in 2015/16: UKMW15 at the British Museum and our Spring event at the Hospitium in York.

UKMW15: Our annual conference was themed ‘Bridging gaps, Making connections’ and took place at the British Museum in London on 26th October 2015.

MCG’s Spring 2016 conference – ‘Life with Digital Projects’ – was held on 14th May 2016 at the Hospitium in York

A number of bursaries were made available for both events. Our ambition was to reach the wider museum community and to support individuals who may otherwise be unable to attend.

In return for the bursary stipend recipients were asked how they could assist on the day of the event but even more importantly how they could help disseminate the messages from the event to the wider community. Following a call for applicants, five recipients were selected to receive the bursaries for the Spring Event in order to support their attendance. This included free entry to the event and an additional £150 to support other expenses they would incur.

These recipients represented a broad range within the museum sector (including development officers, students, freelance workers and unwaged volunteers) and got involved in different capacities; one recipient chaired a panel session for example, whilst others supported the social media output on the day. Post-event the bursary awardees addressed the aim of sharing the event with the wider community by measures such as presenting the outcomes to colleagues, forwarding the information through their various networks or online via blogs (including the MCG blog).

A similar model is in place at Museums + Tech 2016.

[Report by Ina Pruegel, Brian Moss and Katherine Biggs]

 

Communications
The MCG Mailchimp list for event updates now has 1088 subscribers, up from the 205 subscribers in September 2015. This dramatic increase followed the Spring 2016 event and is the result of the committee adding to the list a backlog of addresses collected during event registration when the attendee elected to be added to the event mailing list. Engagement has remained high following the increase, with the list emails maintaining an open rate of 25-30% and a click rate of 5-7%.

The @ukmcg Twitter account how has over 3,600 followers, a 20% increase on last year. In August and September 2016 the account sent 113 tweets, resulting in 104 new followers, 2,231 profile views, 398 link clicks and 201 retweets. Our most popular content has been:

  • The launch of ticket sales for Museums+Tech 2016
  • Links to info about our conference speakers and blog posts about their work
  • Our call for volunteer helpers for the conference
  • Sharing job opportunities in the sector

The MCG community list (MCG@jiscmail.ac.uk) is still an active discussion and collaboration forum. Stats for the period 1 October 2015 – 30 September 2016:

  • 1633 subscribers, at 3/10/2016 (1510 in 2014/5) – 8% increase
  • 1338 posts (1052 in 2014/5) – 27% increase
  • 388 people subscribed (308 in 2014/5) – 26% increase
  • 133 signed off the list (114 in 2014/5) – 17% increase

[Report by Jess Suess and Andrew Lewis]

 

Minutes from 2016 AGM – Wednesday 19th October 2016 (Wellcome Collection, Euston Road, London, NW1 2BE)

Mia welcomed everyone to the AGM, held at lunchtime of the Museums + Tech 2016 conference, and thanked them for attending.

 

Apologies for absence

Johanna, Michael, Mariann, Ivan, Rebecca, Martin, Brian

 

Minutes of the last AGM

The British Museum on 26th October 2015

No objections were raised to the minutes.

 

Committee Reports

Chair – Mia Ridge

Accounts – Ivan Teage (Treasurer)

Membership – Katherine Biggs (Secretary)

All reports available above.

The Chair’s report looks at the sustainability of the MCG’s work, particularly in the light on a change in Chair in 2017. Mia raised issues around the level of support needed for the Spring Event in particular, and asked MCG members to feed in their thoughts on the shape of this to come. The proposed ideas for this can be found here.

Mia then went through the MCG financial report from 2015/6 on Ivan’s behalf. A thank you was particularly raised for Ivan’s work putting in the MCG finances in such good order (and for getting a debit card!). He is leaving the committee following the AGM.

Kath went through the membership reports.

A question was raised about the MCG’s CIO status – Mia responded that this was still being worked through to better understand the distinction between trustees and committee members. Further updates will be posted when available. Ivan went through report from 2014/5. Took us through the accounts statement.

Operational Reports

Kath and Ina fed back on the Spring Event 2016 (York) and on UKMW15.

Andrew and Jess covered the communications and website reports, both of which were positive.

Committee elections and changes

3 members of the committee are standing down: Ivan Teage (Treasurer), Rosie Clarke and Johanna Perez-Strand. A huge thank you to all three for their excellent work.

Katherine Biggs (Secretary) nominated herself for the role of Treasurer (to replace Ivan) – Andrew Lewis seconded

Jessica Suess nominated herself for the role of Secretary (to replace Katherine) – Ina Pruegel seconded

5 new nominees for the committee, all of whom were accepted:

Alec Ward

Jenn Layton

Tiana Tasich

Georgina Brooke

Sarah Cole

Full details of the committee can be found on the MCG website.

 

MCG Committee 2016

Chair

Mia Ridge (2014 -2017)

Ordinary and Seconded Members

Dafydd James: to 2017

Andrew Lewis: to 2018

Mariann Hardey: to 2018

Michael Guthrie: to 2018

Sarah Middle: to 2018

Brian Moss: to 2018

Rebecca Atkinson: to 2017

Martin Bazley: to 2017

Ina Pruegel: to 2017

Jennifer Ross: to 2017

Alec Ward: to 2019

Jenn Layton: to 2019

Tiana Tasich: to 2019

Georgina Brooke: to 2019

Sarah Cole: to 2019

Treasurer

Katherine Biggs (2016 – 2019)

Secretary

Jessica Suess (2016 – 2019)

 

There was no additional business and the meeting was closed with thanks to attendees for their participation.

Posted in AGM

All the info you need for MCG’s Museums+Tech 2016 at the Wellcome Collection on Wednesday

Dear Museums+Tech 2016 delegate,

The MCG Committee is looking forward to seeing you at the Wellcome Collection on October 19, 2016 for our Museums+Tech 2016 conference. Preparing this conference has been a big part of the committee’s work over the last year, along with our Spring event in York, engaging with the friendly, knowledgeable conversations on our discussion list, and advocating for best practice in museum technology.

Here’s some information to help you plan your day.

Registration

Conference registration starts in the Wellcome Collections’ Williams Lounge at 9:45 and runs to 10:10 for a 10:15am start. There’ll be refreshments to get you ready for a packed day, so get there early!

You don’t need to print your ticket, but it might be helpful to have the booking email on a device in case of any queries.

Location

The Wellcome Collection is at 183 Euston Road, London, NW1 2BE. Here’s their ‘Getting here‘ page, with maps and transport information.

Timetable

Talks begin at 10:15 and finish at 5pm. Our event page has the full timetable, plus links to speaker bios and talk abstracts.

We had such a good response to our call for proposals that we’re running a parallel session after lunchtime to fit more in. Everyone can choose between ‘Working in a Digital World’ and ‘Working with Collections’, but get there early if you want to guarantee a seat in your chosen session.

Most talks are in the main auditorium. However, if you bought a viewing room ticket after we sold out in September, please head to the Franks and Steel room for the plenary sessions.

Our AGM will be held during the extended lunch break. You can also use that time to explore exhibitions at Wellcome or join optional lunchtime tours of the Internet Archive’s book scanning centre.

Catering

We’ve ordered some delicious food for lunch, registration, morning and afternoon refreshment breaks. Half the catering order is vegetarian so you should have lots of choices at breaks and lunch. If you requested a special meal when you registered, it will be labelled and held for you.

Say hi and ask questions

Bring your questions and ideas! We’ve created lots of time for you to get talking with other attendees, and each session has plenty of time built in for questions. There’s free wifi so you can tweet, blog and share images to your heart’s content. We’ll be using the twitter hashtag #musetech16 and tweeting from @ukmcg on the day.

…and keep talking over a drink

You can keep the conversation going by joining us for a free drinks reception after the conference. The reception is open to anyone interested in digital heritage, so please share this invitation with your colleagues. Free tickets are available via Eventbrite: https://www.eventbrite.co.uk/e/mcgs-museumstech-2016-conference-reception-tickets-27773116138

Meet the Committee

Keep an eye out for the friendly committee team at the conference (and of course at the drinks reception), whether you have a question, ideas for MCG or just want to say hello, we look forward to speaking with you on the day. To help you spot us in the crowd, our pictures are below. To find out more about the committee, who we are and what we do, check out the Committee page on the MCG website.

MCG Committee 2016

We’re excited to see you on Wednesday!

Mia Ridge

Chair, Museums Computer Group
on behalf of the MCG Committee and Museums+Tech 2016 team

Posted in Current Events, Current Events, Event-Category, Events, UKMW
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The MCG is for technologists, curators, educators, marketers and more in and around museums. Posts and event news by Mia (Chair), Jess, and the Comms team